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Sample excerpts from an AI Policy & Risk Pack

Samples are illustrative. Final documents are tailored to your inputs.

These excerpts show how the pack is structured across policy, risk, and implementation sections.

AI Acceptable Use Policy

8-12 pages · Core policy document

Sample Excerpt

1. Purpose and Scope

This policy establishes clear guidelines for the appropriate use of artificial intelligence (AI) tools and systems at [INSERT COMPANY NAME]. It applies to all employees, contractors, and third parties who access or use AI tools on behalf of the organisation.

2. Approved AI Tools

Employees may use the following categories of AI tools with appropriate safeguards:

  • Text generation and writing assistants for drafting and editing content
  • Code generation tools for software development tasks
  • Data analysis and visualization tools for business intelligence
  • Meeting transcription and summarization tools

3. Prohibited Uses

The following uses of AI tools are strictly prohibited:

  • Uploading confidential client data or commercially sensitive information
  • Processing personal data without explicit consent
  • Making automated decisions that significantly affect individuals without human review

AI Risk Checklist

2-3 pages · Assessment tool

Sample Excerpt

Data Privacy and Security Risks

Are we uploading customer data or personal information to AI tools?
Do we have data retention agreements with AI tool providers?
Have we assessed whether AI outputs could contain confidential information?

Accuracy and Reliability Risks

Do we verify AI-generated content before using it in business decisions?
Have we identified critical tasks where AI errors could cause significant harm?

AI Risk Register

Template · Tracking tool

Sample Excerpt

Risk DescriptionLikelihoodImpactMitigation
Confidential data leaked through AI toolMediumHighData classification training, tool restrictions
AI hallucination in customer communicationsMediumMediumHuman review of all AI-generated content
Bias in AI-assisted hiring decisionsLowHighRegular bias audits, human final decisions

Transparency & Disclosure Notices

4-6 pages · Ready-to-use templates

Sample Excerpt

Customer-Facing AI Disclosure

"[INSERT COMPANY NAME] uses artificial intelligence tools to help us serve you better. AI may assist with drafting responses, analyzing data, or providing recommendations. All AI-assisted work is reviewed by our team members before being shared with you. We do not use AI to make final decisions about your account or services without human oversight."

Website Footer Notice

"Some content on this website may be created with the assistance of AI tools. All AI-generated content is reviewed and approved by our team."

Implementation Checklist

2-3 pages · Action plan

Sample Excerpt

Week 1: Policy Communication

Review policy with leadership team and gather feedback
Schedule all-hands meeting to introduce AI policy
Share policy document via email and internal knowledge base

Week 2-3: Training and Tools

Conduct training sessions on approved AI tools and prohibited uses
Set up approval process for new AI tool requests

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